Teams juggle outdated templates, cross-departmental misalignment, unclear scopes, and time-consuming formatting—all before they even receive a single proposal.
The result? Confusing RFPs that deter quality vendors, delayed timelines, and inconsistent evaluation outcomes. If your organization still relies on Word docs and email threads, you're not alone.
At Paperfly, we set out to solve this.
5 Common RFP Creation Problems (And How We Solve Them)
1. Unclear Scope and Structure
Most RFPs start with a blank page or a legacy template that doesn't quite fit. This leads to vague requirements and incomplete sections.
Paperfly Fix: We use AI to turn your meeting notes, past documents, or rough ideas into structured, editable RFPs tailored to your project and industry.
2. Stakeholder Chaos
Procurement often requires input from legal, IT, operations, and more. But coordinating everyone slows things down.
Paperfly Fix: Our shared RFP workspace captures comments, merges feedback, and helps teams align faster—no version chaos.
3. Manual Document Assembly
Formatting a clean, professional RFP with consistent language takes hours.
Paperfly Fix: Paperfly generates ready-to-export RFPs in Word, PDF, or Google Docs in minutes.
4. Inconsistent Vendor Responses
When questions are unclear or unstructured, vendors submit wildly different proposals, making them impossible to compare.
Paperfly Fix: Our RFP builder generates a mirrored Q&A form for vendors, ensuring responses are easy to review.
5. No Scoring Logic
Many teams still evaluate proposals subjectively because there's no shared rubric.
Paperfly Fix: We provide built-in evaluation models that align with your industry and goals.
Why It Matters
A Strong RFP isn't just about compliance. It's your first opportunity to attract the right vendors, set clear expectations, and streamline decision-making. Paperfly brings structure, intelligence, and speed to that process.