Public sector procurement has unique pressures — tight budgets, strict compliance rules, bilingual requirements, and the need for full transparency. Unfortunately, the RFP creation process is often slow, inconsistent, and bogged down by outdated tools like Word docs, email chains, and shared drives.
Paperfly changes that. We help government agencies create clear, compliant RFPs in English and French, collect vendor responses in a structured format, and automatically grade each proposal as soon as it’s submitted.
A streamlined process from start to finish.
Clear, consistent data for fair evaluations.
An organized, accessible record of every step.
If you’ve worked in public procurement, you already know the pain points:
These challenges don’t just slow down procurement — they increase risk. Poorly structured RFPs can lead to vague vendor responses, unclear scoring, and even disputes.
Paperfly was built with public sector procurement in mind. Here’s how we address government RFP challenges:
Instantly create your RFP in English, French, or both — without manually duplicating and translating each section.
Each RFP includes an auto-generated, secure form link for vendors to submit responses. The form matches your RFP’s structure exactly, eliminating unformatted, hard-to-compare submissions.
As soon as a vendor submits, Paperfly grades the proposal against your chosen rubric, assigning a percentage score out of 100.
Every RFP, vendor submission, and score is stored in an organized, searchable archive for easy compliance checks.
Share drafts for feedback and edits with other departments. Sequential editing is available now, with simultaneous editing coming soon.
Notify all vendors of their status — “Not Selected” or “Advanced to Next Stage” — directly from the Paperfly platform.
Scenario: A mid-sized Canadian city needs to issue an RFP for a public works project requiring bilingual documentation.
Procurement gathers input from engineering, legal, and finance teams. Instead of merging multiple Word docs, they upload all notes into Paperfly.
Paperfly generates a bilingual draft, applying industry best practices for public works projects.
The RFP includes an auto-generated Q&A form. Vendors receive a link to fill in structured fields that align with the RFP.
As vendor submissions come in, they are graded instantly and ranked by percentage score. Procurement staff can still review full submissions if needed.
The team uses Paperfly’s bulk notification feature to inform vendors of their status — all without manual email merging.
Cut days or weeks off your procurement timelines while improving accuracy.
Meet language requirements without manual duplication.
Eliminate inconsistent responses by using structured Q&A forms.
Standardized rubrics ensure fairness and transparency.
Bulk notifications save hours of manual email work and reduce disputes.
Maintain detailed records for compliance checks and public transparency.
Most procurement tools focus on storage or workflow, not on the actual creation of the RFP and structured collection of vendor responses. Paperfly bridges that gap:
Book a demo today and see how Paperfly can help you draft RFPs, evaluate vendors, and maintain full compliance and transparency.
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