Healthcare procurement is critical. Every RFP can impact patient care, from securing medical equipment to implementing life-saving technology. Yet, the process is often slow, fragmented, and riddled with compliance risks from disjointed multi-department requirements.
Paperfly streamlines this by helping healthcare organizations create structured, compliant RFPs, standardize vendor responses, and automate grading for faster, clearer, and safer procurement decisions.
Faster Decisions: Reduce procurement timelines significantly.
Clearer Responses: Get standardized, easy-to-compare vendor submissions.
Reduced Risk: Enhance compliance and create audit-ready documentation.
These challenges slow down procurement and increase the risk of miscommunication, vendor mismatches, and costly delays.
Navigating requirements like HIPAA, PHIPA, and other regional privacy laws.
Aligning input from clinical, administrative, IT, and legal teams.
Requiring precision in documenting highly complex needs.
Managing suppliers from large multinationals to niche medical startups.
Justifying every expenditure with detailed evaluation records.
Paperfly was designed to make healthcare RFPs faster, clearer, and more compliant.
Start with RFP structures designed for medical devices, technology platforms, and clinical services.
Instantly generate RFPs in English and French to meet compliance requirements.
Vendors submit responses in a consistent, scorable format that mirrors your RFP.
Submissions are graded against your rubric the moment they arrive.
Share drafts with multiple departments for input and edits sequentially.
All RFPs, responses, and scores are stored securely for compliance checks.
Quickly notify vendors whether they’ve been shortlisted or not, saving hours.
A regional hospital network needs to purchase a new electronic medical record (EMR) system. The procurement team must gather requirements from clinical leadership, IT security, compliance officers, and finance.
RFP issued in 2 days instead of 3 weeks
All responses in a standardized, comparable format
Compliance documentation ready for audits
Each department’s requirements are uploaded into Paperfly.
Paperfly generates a bilingual, structured RFP that includes all sections.
Vendors receive a link to a structured form, ensuring mapped answers.
Paperfly instantly scores submissions based on the hospital’s rubric.
Top vendors are identified, and bulk notifications inform all participants.
Issue RFPs faster while ensuring technical and compliance accuracy.
Bring legal, clinical, IT, and finance teams into one platform for sequential review.
Generate English and French versions of your RFP without duplicate work.
Use industry-appropriate rubrics to score responses fairly and transparently.
Collect responses in a format that makes comparison quick and easy.
Maintain secure, complete records for compliance and accreditation requirements.
Most procurement tools focus on tracking documents or contracts. Paperfly focuses on creating better RFPs, structuring vendor responses, and making evaluation faster and more accurate.
Less time chasing stakeholder input
Fewer compliance risks
Higher quality vendor responses
Documented, defensible selection processes
Book a demo today to see how Paperfly helps healthcare procurement teams create bilingual, compliant RFPs, collect structured vendor responses, auto-grade submissions, and notify vendors — all in one secure platform.
Compared to manual RFP creation