In hospitality and food services, your vendors are part of your guest experience. Whether it’s sourcing a catering partner for a major conference, upgrading point-of-sale systems for a hotel chain, or finding a facilities provider for a stadium concession area — procurement decisions directly affect customer satisfaction, revenue, and brand reputation.
Yet in an industry built on service and speed, the RFP process is often slow, fragmented, and unnecessarily complicated. Vendor requirements live in scattered emails. Proposals arrive in every format imaginable. And decision-making drags on while competitors move faster.
Paperfly streamlines hospitality and food service procurement by making it easy to create structured, bilingual RFPs, collect comparable vendor proposals, and evaluate them instantly with automated scoring.
Restaurants, hotels, and catering operations often change suppliers or service providers more frequently than other industries.
Procurement must ramp up for events, holidays, or peak seasons without missing deadlines.
Sourcing in food services means navigating regulations like HACCP, FSMA, and local health codes.
Suppliers range from small artisanal producers to large international distributors — often requiring bilingual communication.
Procurement choices impact everything from menu quality to guest amenities.
Collect requirements from operations, culinary teams, event planners, finance, and marketing — all in one shared workspace.
Generate English, French, or dual-language documents without doubling the effort.
Each RFP comes with an auto-generated Q&A form so vendors submit in the same format — making side-by-side comparison easy.
Our auto-grading system ranks proposals instantly based on your criteria — from cost per unit to quality certifications to service flexibility.
Inform selected and non-selected vendors in one step, keeping communication professional and consistent.
A hotel group wants to upgrade its point-of-sale system across 15 locations, integrating it with reservations, accounting, and inventory. IT, finance, and F&B operations each have specific requirements.
Vendor selection is complete in a fraction of the time, with full documentation for compliance and internal records.
All requirements are captured in one editable draft.
The system generates a bilingual RFP with clear technical and operational specifications.
Vendors answer in a structured form, ensuring consistent information.
Auto-scoring ranks proposals in real time, highlighting the top candidates.
Shorten procurement cycles to match your busiest seasons.
Incorporate HACCP, FSMA, or regional safety requirements into vendor scoring.
Easily work with vendors in English and French without hiring translators.
Structured RFPs help avoid proposals that don’t meet operational needs.
Select suppliers that align with your brand’s quality and service standards.
Whether you’re managing procurement for a single venue or a global hotel brand, Paperfly can help you create compliant, vendor-friendly RFPs, evaluate proposals with precision, and keep your procurement process running as smoothly as your front-of-house. Book a demo today to see how Paperfly transforms procurement in hospitality and food services.
Compared to manual RFP creation