Non-profits operate under unique pressures — balancing mission-driven goals with operational efficiency, donor accountability, and regulatory compliance. Paperfly enables non-profits to create bilingual RFPs, collect vendor responses in a consistent format, and automatically score submissions — reducing administrative overhead while ensuring procurement decisions are transparent, fair, and mission-aligned.
When the RFP process is inconsistent, non-profits risk misaligned vendor partnerships, delayed program rollouts, and difficulties meeting donor reporting requirements.
Requires cost-effective vendor solutions without sacrificing quality.
Ensures funds are spent transparently and accountably.
Often includes program directors, operations staff, and board members.
For community-facing projects and diverse vendor outreach.
Paperfly was designed to help mission-driven organizations run procurement processes that are faster, fairer, and more transparent.
Start with RFP templates tailored for technology, events, facility management, and more.
Instantly generate RFPs in English, French, or both to reach a wider vendor pool.
Ensure all vendors provide comparable answers with auto-generated forms.
Vendor submissions are scored against your criteria as they arrive.
Consolidate input from all team members in one draft, with live editing in development.
Keep a secure archive of all RFPs, responses, and scoring for compliance.
Inform vendors of their selection status in a single step, saving time.
A national non-profit is organizing its annual fundraising gala. Procurement must source an event management company to handle venue coordination, catering, AV equipment, and decor.
Event, operations, and finance teams upload their needs into Paperfly, including budget, timeline, and compliance requirements.
Paperfly generates a bilingual RFP covering all event specifications, sustainability requirements, and community impact considerations.
Vendors respond via a structured form, ensuring their proposals address every requirement in the same format.
Responses are scored based on experience, community alignment, cost, and execution capability.
Top vendors are shortlisted, with bulk notifications sent to all participants through Paperfly.
Spend less time on paperwork and more time delivering on your mission.
Expand your vendor pool and improve accessibility by issuing RFPs in English and French.
Objective scoring builds trust with donors, grantors, and stakeholders.
Capture input from multiple stakeholders without document chaos.
Maintain organized, audit-ready archives for compliance and reporting.
Ensure procurement supports program goals and community impact.
Many procurement tools focus on large enterprise workflows. Paperfly focuses on making procurement accessible, structured, and fair for mission-driven organizations.
Join industry leaders who have reduced costs and accelerated project execution through standardized procurement.