In retail, speed and accuracy in procurement directly impact product availability, store performance, and customer experience. Whether you’re sourcing inventory, logistics providers, point-of-sale systems, or store fixtures, retail procurement must move quickly while balancing cost, quality, and brand standards.
Unfortunately, many retailers still manage RFPs using outdated templates, email chains, and unstructured vendor submissions — slowing down decision-making and increasing the risk of poor vendor fits.
Paperfly changes that. Our platform enables retailers to create clear, bilingual RFPs, collect supplier responses in a consistent format, and automatically score submissions — giving you the speed you need without sacrificing decision quality.
When retail RFPs lack structure, vendors submit responses in inconsistent formats, making comparisons slow and prone to error — which can cause missed opportunities or delayed launches.
Require fast turnarounds to meet market demand without delays.
From products and packaging to IT systems and marketing services.
Leave no room for costly procurement delays or inefficiencies.
For vendors in certain regions or markets, adding complexity.
When scoring is done manually by different departments.
Paperfly streamlines procurement for retail by delivering speed, structure, and vendor clarity.
Start with RFP templates built for retail categories like merchandising, logistics, store operations, and technology.
Create RFPs in English, French, or both without duplicating work.
Each RFP includes an auto-generated vendor form that matches your RFP’s structure, ensuring comparable responses.
Vendor submissions are scored immediately against your criteria — producing a ranked shortlist by percentage score.
Gather input from merchandising, operations, marketing, and IT into a single RFP draft.
Maintain a secure record of all RFPs, responses, and scoring for accountability and vendor history.
Notify vendors whether they’ve been shortlisted or not — directly from the Paperfly interface.
A national retail chain needs a new POS system to integrate with inventory management and customer loyalty programs. Procurement must work with IT, operations, and finance to define requirements.
Stakeholders upload their needs to Paperfly, including system features, integration requirements, and budget constraints.
Paperfly generates a bilingual RFP covering technical specifications, security requirements, and support expectations.
Vendors respond via a structured form, ensuring each submission addresses the same technical and business requirements.
Responses are scored based on compliance, integration capability, cost, and support quality.
Procurement reviews the top-scoring vendors before bulk notifying all participants of their status.
RFP creation time reduced by more than half
Vendor responses standardized for easy review
Faster selection with documented scoring for accountability
Shorten procurement cycles to support seasonal launches and store openings.
Eliminate translation delays by generating English and French RFPs instantly.
Structured rubrics make vendor evaluation faster and more objective.
Capture input from multiple retail functions without document chaos.
Maintain an organized record of all procurement activity and vendor performance.
Clear, standardized RFPs lead to better vendor alignment.
Unlike generic procurement tools, Paperfly focuses on the front-end of the procurement process — creating structured RFPs, collecting comparable supplier responses, and automating scoring.
For retailers, this means:
Less time spent consolidating vendor responses
Better supplier fit for your needs
Faster procurement decisions
Consistent documentation across categories and seasons
Join industry leaders who have reduced costs and accelerated project execution through standardized procurement.